What steps must I take to secure a date and space for my wedding reception?
Once you establish a date, Sherwood Country Club will provide you with a formal contract that outlines your event times, location(s) on property and deposit schedules. Your event date will be held tentatively for 15 days while you review, sign and return the contract along with your initial deposit. When your signed contract and deposit have been received, your wedding date will be guaranteed by Sherwood Country Club. Your deposit schedule will be noted on your contract, and is based on dates and anticipated guest attendance.
May I host my wedding ceremony on-site at Sherwood?
As having a ceremony and reception take place in the same space creates ease for guests and cohesiveness for your event, Sherwood is happy to provide indoor and outdoor ceremony space to those guests who are hosting their reception on property.
Where are ceremony and reception sites located?
Sherwood sits on approximately 5 acres of land. In order to maintain our goal of providing a truly unique experience for your wedding, we strongly recommend you take a tour of the property in person prior to firmly selecting your event site. There are many breathtaking spaces on property, which host anywhere from 10 to 350 guests.
Is there a space for the bridal party to get ready before the ceremony?
Bridal suites are available, and are included in the facility fee based on date and attendance.
When is my guaranteed attendance due?
Guaranteed attendance is due by 14 business days prior to the scheduled event date. This number shall be considered a minimum guarantee and is not subject to reduction. If a guaranteed count is not received 14 business days prior, the number of guests previously stated on the banquet event order will serve as your guarantee.
Is it possible to have a rehearsal ceremony on property?
The Club will provide a date for a rehearsal ceremony within two weeks of your event date and is subject to the availability of the property.
Does Sherwood charge a cake cutting fee for weddings?
The Club does not charge a “cake cutting” or “plate fee” for you to bring in your own wedding cake, as it would be considered your dessert course in lieu of a plated dessert. Following your traditional cake cutting, Sherwood staff will bring the cake to the pastry department to be sliced and then served to your guests.
Can you please clarify the food & beverage minimum?
The food & beverage minimum is the least amount of money you are required to spend in food & beverage, excluding service charge, sales tax and facility fee based on your event site. Please keep in mind that is not all you can anticipate to spend. The food & beverage minimum is reached by selecting menu items to equal or exceed the required dollar figure.
Can Sherwood recommend event services such as wedding planners, florists and event photographers?
Sherwood Country Club experts have access to an abundance of wedding planners, stylists, designers, florists, wedding pastry chefs, photographers and officiants, as well as lighting technicians, sound engineers and furniture and equipment rental companies. We are pleased to recommend any number of vendors.
It is our preference to work with our preferred and recommended vendors. By forging a relationship with these vendors, Sherwood can ensure both exceptional quality and value. If your preference is to schedule arrangements with your own vendors, they must be managed by a designated person, such as a wedding planner, on property.
Any vendors you choose to work with must read and sign the Sherwood Vendor Policies and Code of Conduct Agreement.
Does Sherwood require that I hire a wedding planner?
Sherwood Country Club requires that you hire a wedding planner – at minimum, for the day of your event. When it comes to organizing a major event, planning and organizing should be a memorable experience rather than a great stress. A planner offers the best in locations, décor and vendor recommendations and management, as well as friendship and support during this emotional and important time.
Some responsibilities of a wedding planner include:
- manages overall organization of the event
- creates timelines and maintains schedules for the venue and all hired vendors
- coordinates rehearsal
- liaisons between family, wedding party and all vendors
- ensure all deliverables are met – from florals to musicians
- coordinate ceremony
- collect personal items once the event is over
Do you have rules about amplified sound?
In order to accommodate the privacy of our neighbors, amplified sound is to be kept at a low level when hosting in outdoor event sites. In the outside areas, specifically, amplified sound (if approved) must be turned down at 9:00pm and off by 10:00pm per the Ventura County Noise Ordinance.
What are the fees for parking?
Ample self parking is complimentary
Do I have to be a member of Sherwood Country Club of hold my event?
You do not have to be a member or be sponsored by a member to hold your event at Sherwood Country Club
Do I need to provide Insurance for my event?
Sherwood requires the Engager to acquire special event insurance for the day of your event. All Vendors will also be required to additionally insure Sherwood Country Club for the day.